A private RFQ workbench built around your business
Each system is configured around your documents, product data, pricing rules and approval process. Not a generic SaaS account.
Identify products, quantities, specifications, delivery requirements and missing information.
Check requests against your approved products, materials, capabilities and production rules.
Volume bands, tooling costs, MOQs, lead times and customer-specific pricing logic.
Every recommendation links to the approved document that supports it.
Datasheets, certifications, compliance documents and commercial terms assembled for your team's review.
Flag items needing technical, commercial or compliance review before export.
Built for process, not prompts
A chatbot can help draft text. RFQ2Proposal is a structured workflow that keeps your team in control at every step.
| Ad-hoc AI chatbots | RFQ2Proposal |
|---|---|
| Depends on whoever writes the prompt | Guides the whole team through a consistent RFQ-to-quote process |
| No connection to your actual products or pricing | Works from your approved catalogues, price lists and technical documents |
| Easy to miss technical or compliance constraints | Checks every response against your sourced requirements |
| No visibility into what's ready and what's missing | Flags missing specs, prices, documents or approvals before export |
| Hard to audit or reproduce later | Saves RFQ history, evidence, versions and exported outputs |
| Generic, one-size-fits-all output | White-labelled system built around your business and your team |
RFQ2Proposal is a controlled RFQ-to-quote workflow — not a chatbot. Your team stays in control, the process stays consistent, and every quote is backed by your approved sources.
Our approach
RFQ2Proposal is configured with your team before handover, so it reflects the way your RFQ process actually works.
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1
Workflow review
We map how RFQs arrive, what documents are checked, who reviews technical questions and where quote delays happen.
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2
Source setup
Your product catalogues, price files, certifications, technical documents and quote templates are added to the system.
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3
White-label configuration
The workspace is branded around your company, quote types, product families, approval rules and document structure.
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4
Demo with your sample RFQs
We test the workflow using real or anonymised enquiries from your business.
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5
Handover and training
Your team receives a business-user admin guide, demo runbook and simple maintenance instructions.
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6
Optional support
Ongoing support can be added for new product ranges, document updates, pricing changes, integrations or workflow improvements.
Interested in a private workflow review?
Share your work email and we'll arrange a call to review your RFQ process and discuss whether RFQ2Proposal is a good fit.
No commitment. We'll review your workflow and let you know if it's a match.